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Designing a Productive Conference Room

The conference room is one of the most important places in the office. Because employees tend to be more productive and creative working in teams, it’s a place where originality needs to be encouraged and supported. In order to do this, you need to have your conference room designed correctly, with all the necessary office furniture, equipment and functionality. So, when designing your conference room, consider the following three factors.

The Right Equipment

Having the right equipment is your first step in the right direction. You want to inspire creativity, and to do that, your employees need all the tools necessary to collaborate, review, assess, etc.  Whether employees need to do a presentation or make an important call, it can’t be done without the right tools. There are three productivity enhancing instruments to consider.

  • Projector: Everything is done on a computer these days, so being able to project that onto a large screen or wall is integral to collaboration.
  • Video equipment: Web conferencing is a valuable asset to any business. Face to face interactions are important in business, thus having the proper set up, will make all the difference.
  • White board: Brainstorming is the main function of a conference room. Having a space to share, discuss and see ideas will be beneficial to everyone involved.

Layout

The layout of your conference room will make or break it’s over effectiveness. Without a space that enhances creativity and productivity, you are losing out on an important space within the office. Inc.com suggests, “The trend today is to support collaboration, in all its forms:  mentoring, problem solving, routine communication and information sharing.” How can you incorporate this in your conference room?

  • Openness: An open space allows more room for collaboration, communication and a sense of belonging, as opposed to a small space that keeps you feeling cooped up.
  • Functionality: The functionality of a conference room can be attributed to a variety of things. From proper, and long enough, chords to up to date phone equipment, the room needs to work for those using it.

Overall Design

Finally, the overall design of the room, from décor to furniture should be comfortable and create a sense of creativity and productivity. Certain paint colors and lighting options allow for a better working environment, which will be ideal for holding productive meetings.

  • Windows: Studies show that light increases creativity, quality of work and overall morale.  If windows are not accessible, be sure to avoid fluorescent lighting, as this counteracts the benefits.
  • Furniture: The right furniture makes all the difference in how a conference room is used. Consider utilizing a round table, with extra chairs so each person in attendance has a spot; even if not at the table. The key is to ensure everyone is comfortable so they worry about the work, not the chair.
  • Wall color: Colors like yellow and blue are ideal for a conference room setting. Both colors are calming and can increase people’s likelihood of being agreeable and calm.

Having a conference room that supports the employees’ creativity and enthusiasm is critical. Businesses are now working with more and more employees from Generation Y who thrive in a team based environment, and encouraging that is critical to their overall success. 

Bio: Jessica Sanders is an avid small business writer touching on topics that range from social media to business management. She is a professional blogger and web content writer for ResourceNation.com.

#Conference Room #Meeting Room #Office Space